What risks to manage in online project meetings?

Mitigate 3 risks, including when using AI notetaker, to effectively manage online project meetings by videoconferencing:

1. “I know how to use Zoom/Google Meet” is not the same as using it well. Develop easy-to-follow coaching points for participants in need, e.g. how to locate the ‘Share Screen’ (Zoom) and ‘present now’ (Google Meet) buttons.
2. Meeting transcripts or AI notetaker summaries can become a source of embarrassment because they capture EVERYTHING. For example, if you carry on post-meeting conversations without discontinuing the AI notetaker, private discussions may be captured in the notes. Even if auto-transcription/notes is part of your project SOP, get permission and do a quick review before sharing it with the team and stakeholders.
3. If this is a transnational project, be prepared for surprises. Some might have used/paid for a different Zoom plan or Google Meet edition. This means certain features you like or are familiar with may not be readily available at the online meeting!

SEE ALSO:

How to use screen sharing to improve your online presentation?

How to make online presentations more interactive?

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